Data and security
The Pride History Project is a community archive run by Brisbane Pride Festival. We treat the material you share with us with care, and we treat your personal details with privacy. This page explains what we collect, where it lives, how it's reviewed, and how you can change your mind.
What we collect when you submit
- The material itself : photos, scans, audio, video, and documents you choose to upload, plus any captions, alt text, and descriptions you write.
- Metadata about the material : title, year or decade, location (optional), themes you tick, and your chosen attribution preference.
- Your contact details : name and email address if you provide them. Email is only used for correspondence about your submission. We never publish it.
- A consent record : the moment you tick the consent box, plus the IP address the request came from. This is the legal basis for including your material in the archive.
Where it's stored
Your files and metadata are stored in Amazon Web Services data centres in Australia (Sydney and Melbourne). Your data does not leave the country at any point in normal operation. Originals are kept in long-term storage. We generate web-friendly copies (resized images, transcoded audio and video) for public display.
We use Amazon CloudFront, also operated from Australian edge nodes, to deliver pages and media to visitors quickly. CloudFront does not store your originals; it caches public derivatives only.
Moderation
Every submission is reviewed by a human moderator from the Brisbane Pride Festival team before it appears in the archive. Moderators can approve, request more information, or reject a submission. Rejections are rare and almost always about rights or consent rather than content; you will hear from us by email either way.
AI moderation
We use an AI assistant to help moderators screen submissions for safety, accessibility, and theme suggestions. The model is Anthropic's Claude, running on AWS Bedrock in the same Australian regions (Sydney and Melbourne). Your data is sent to Claude only through this Bedrock integration. It is not used to train Anthropic's models or any other model, and it never leaves Australia.
The AI's output is advisory only. A human moderator always makes the final decision on whether material is published, with or without a content warning, or held back for further conversation.
Content warnings
Some material in the archive carries content advisories (for example depictions of violence, dated medical or legal language about HIV/AIDS, slurs that are part of the historical record). You can choose whether to view this material; the warning is dismissable per item and your preference is remembered in your browser only.
Attribution
Your attribution preference is honoured exactly as you set it on the submission form: full name, first name only, your organisation's name, or anonymous. You can change your attribution at any time by emailing the archive team.
Withdrawing a submission
You can withdraw a submission at any time. Two ways:
- Click the withdrawal link in the confirmation email we send after publication. The link is unique to your submission and does not expire.
- Email archive@brisbanepride.org.au with the submission details. We will action it within a few working days.
When you withdraw, the material is removed from public view immediately. Depending on your request we either delete the underlying files or move them to a private archival hold.
Questions or corrections
Email archive@brisbanepride.org.au with any question about how your data is handled, to correct an attribution, to report material that should not have been published, or to discuss material that doesn't fit through the upload form (large physical collections, rare originals, oral history projects).
Brisbane Pride Festival is a registered charity with DGR status. The Pride History Project is a community archive, not a research institution; we do our best to verify and contextualise material with respectful curation.